Supervisor: Director of Physical Plant

Review Cycle: Annual

Purpose: Responsible for managing the daily office operations of the Physical Plant, ensuring
efficient and professional service to students, faculty, and staff.

Qualifications:

• Experience in office management and administrative procedures
• Proficiency in typing, filing, and record-keeping
• Working knowledge of Microsoft Word and Excel
• Ability to learn the university accounts payable system.

Work Schedule: Monday through Friday, 7:00 a.m. – 4:00 p.m.

Compensation and Benefits:As determined by the Administration and Board of Trustees.

Responsibilities and Duties:

• Maintain records and vendor documentation
• Monitor and process Williams Works timecard for student workers.
• Monitor and process ADP driver time
• Monitor HelpDesk and enter work requests as needed
• Answer phones and provide general administrative support
• Prepare requisitions for bill payments as needed
• Run occasional errands for supplies and parts

Vehicle and Travel Coordination

• Complete annual vehicle assessments
• Manage yearly vehicle tag renewals
• Enter travel requests in Google Calendar for trip reservations
• Schedule drivers for trips as needed
• Prepare vehicle trip usage reports

Physical Requirements:

• Ability to stand, sit, type, and walk for extended periods of time.
• Ability to sit for extended periods of time and to lift 35 lbs.
• Ability to use standard office equipment.
• Ability to use institutional technology equipment and standard office equipment.

Special Requirements

• Committed to the vision and mission of Williams Baptist University
• Per WBU Employee Handbook policy (40.2): “It is required that all faculty and administrative staff be persons who have accepted Jesus Christ as Lord and Savior, and who are active members of a local Christian church which adheres to an evangelical faith consistent with the historic religious beliefs of Southern Baptists.”

AAP/EEO Statement

• Per WBU Policy Statement

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities,
duties or responsibilities that are required of the employee for this job. Duties, responsibilities
and activities may change at any time with or without notice.

Mission Connection Statement

This position plays a vital role in advancing the mission of Williams Baptist University to cultivate Christ-centered leaders who make a difference through their life work. By leading with excellence in campus care and hospitality, the Director equips Williams Works students with the values of diligence, integrity, and service—preparing them for both professional success and Christ-honoring leadership in the world.

Application
Applicants should fill out our online application and then send a letter of interest, current resume, and contact information via email to hr@williamsbu.edu. A review of applicants will begin immediately and applications will be accepted until the position is filled.